From Chaos to Calm: How Automation Can Transform Your Practice

Hey there, busy healthcare providers! I know you've got one of the toughest gigs out there, juggling patient care and tons of admin tasks. But fear not! I'm here to spill the beans on how automation can work some serious magic and transform your practice from chaos to calm. So let's dive in!

First off, picture this: you automate stuff like scheduling, communication, and moving data . Boom! Suddenly, you've got extra time on your hands, less stress to deal with, and more focus on giving your patients the top-notch care they deserve. Say goodbye to the drudgery of manual data entry and paperwork that's been gnawing at your time and sanity.

But that's not all, darling! Automation lets you streamline your workflow and kick errors to the curb. You can concentrate on the juicy parts of your job, like diagnosing and treating your patients, without getting bogged down in the tedious stuff. Medical records become more accurate, and no more losing important documents in a paper avalanche. Phew!

Automate Client Scheduling

There are tons of ways to do this. Many of our clients offer discovery calls or a kick off call with potential patients to answer questions, obtain insurance information, and ensure they and the client are a good fit for each other. Automating this is as easy as setting up a free account with Calendly or another scheduling app. In fact, many EHRs allow self-scheduling within their platforms. It might be easy and cost-effective to take advantage of that option, especially when it comes to appointment rescheduling. Life happens, and appointments sometimes need to be changed. Give your clients the power to reschedule their appointments online, hassle-free, and watch as your schedule magically falls back into place.

Automate Client Communication

Now, let's talk about the magic of better communication with your clients. With automated reminders, they'll never miss a beat when it comes to appointments. We use text and email reminders through our EHR, AdvancedMD, but there are tons of option for this, including GoogleVoice. Your patients will adore you for it, and they'll be more likely to stick to their treatment plans. Fewer missed appointments mean more time and resources saved for you!

Automate Moving Data

You and I both know data entry is a necessary hassle. With practice comes clients and client information. You need that information to inform their diagnosis, their treatment plan, referrals to other services, your marketing efforts, your hiring plan... the list goes on. That data is vital! But it's a pain to move around — there's an automation for that! Using a tool like Google Workspace helps link up your files so that information flows easily to everyone who needs it. In my practice, we also use Zapier to move non-PHI into convenient places.

So there you have it, lovelies! Automation is your secret weapon to tackle those healthcare challenges head-on. Less stress, smoother operations, and happier patients are all on the menu. Embrace the power of automation, and you'll transform your daily practice from a wild whirlwind to a serene sanctuary of care. You got this! 💃🏻💪🏼

Next Steps

• Looking for more systems guidance? Check out Systemizer School! This 8-week class helps business owners dominate through order and efficiency!
• Looking for hands-on support in your healthcare business? Mindsight Partners is the only expert-led membership program for group practice owners looking to scale their business.
• Need more from Kasey? Her book Fix This Next for Healthcare Providers is out now! Grab your copy from Amazon.
• Let's Add A Resource! Check out this automation hack infographic!